CHAPTER COMMITTEES

Chapter Committees perform a variety of functions for our chapter.  From planning our Monthly Professional Development Events and Mini-PDI to our community outreach, there is a way for each of us to contribute our skills to making this Chapter the best it can be. 

Each Committee's Roles and Responsibilities are listed below.  If you are interested in joining a committee, please contact the Committee Chair.  Committee Chair contact information can be found here.

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Attendance / Ways and Means

 

This committee is responsible for advertising the luncheon, collecting reservations, collecting money and assuring the money is delivered to the treasurer. 

Advertising for each months meeting should be out to the membership the week after that month's meeting and should be sent out a few more times as reminders with the last being send out a few days before the cut-off of reservations.

This committee will work with the Facilities and Programs committees, to ensure the success of the monthly meeting and to get information out to the membership in a timely manner.

 
Audit

 

This committee is responsible for conducting an independent review of the Chapter's financial records.  This review is required 90 days after the installation of new officers of the new fiscal year.

This is a one person committee.

 
Awards / Scholarship

This committee is responsible for letting the membership know about awards given by our local Redstone/Huntsville Chapter and ASMC National with criteria and deadlines for submitting a nomination.

This committee with be responsible for soliciting applications for the Chapter's annual scholarship program for a Graduating High School Senior and the Members' Continuing Education Grant Program.

This committee is also in charge of the June awards luncheon to recognize our outgoing officers and committee chairs and to install the new officers for the next year.

The chapter can be contacted at awardscommitteeasmcrsa@gmail.com

 
Certification Program

This committee promotes the Certified Defense Financial Manager Certification program (CDFM), DoD Financial Management Certification and other applicable certification opportunities (i.e. Certified Government Financial Manager (CGFM)) by providing information, conducting training, and sponsoring study groups.  The committee is also responsible for coordinating and planning additional training sessions (brown bags, seminars) on topic of interest to the members.

 
Chapter Competition

This committee is responsible for submitting the Chapter Program Report.  This report encompasses Chapter Competition, Community Service, Newsletter and Five Star Awards Program.  The committee is responsible for informing Committee Chairs on the information required, compiling all required documentation and forwarding the report to National for competition.

 
 
Community Projects

This committee coordinates for volunteers to support community service events, get reports, from coordinates of each event and get reports to the Troller (Newsletter), Webmaster, and Chapter Competition Chair.  The chapter has traditionally supported a number of local events including the Special Olympics, Heroes' Week, Angel Tree, Whistle Stop and many others. 

If you want to be involved in serving your community while associating with fellow comptrollers, this is the committee for you.

 
Constitution and By-Laws

This committee s responsible to keep the chapter By-Laws and constitution current and manage the chapter revalidation process for continued operation on Redstone Arsenal.

This committee may have no more than 2 people.

Early Careerist

Get involved, be a part of the solution.  Learn to say Yes with your time, talent, and resources.  You'll be amazed at what you learn, and one day, teach others.  Always learn and communicate.  Take notes and talk to great leaders and then use them.

 
 
Facilities

This committee is responsible for getting the Facilities and meal planned for monthly meetings from August - July with the exception of our Christmas Program and the Picnic which Special Events will cover.

You will be working with the Attendance and Programs committees, to ensure the success of the monthly meeting and to get information out to the membership in a timely manner.

This committee will need to book facilities for each month's events at the start of the year.  While we can change locations if needed, it is important to always have a location available at all times.

Committee members will arrive early for each luncheon to ensure that all AV, sound system and seating are correct.  Make sure the flag is in place and the ASMC Banner is on display.

 
Membership / Corporate

This committee conducts membership campaigns, provides information on membership and helps applicants apply for membership and complete membership transfers.  Pull membership list each month and do welcome packages for all new members to include, welcome letter, description of membership benefits, chapter officer list, chapter communication (copy of the latest newsletter), list of upcoming events, and chapter constitution and by-laws. Send out notices of members that their membership will expire within the next month or ones that expired in the last month.

This committee serves as the liaison between the corporate sponsor's and the chapter and work to recruit new and retain current corporate sponsors.

 
Newsletter / Publicity / Photo

This committee prepares the monthly Chapter Newsletter (Troller).  The Newsletter is to be out to the membership around the 15th but no later than the 20th of each month.  This involves soliciting articles and pictures for publication and preparing and editing the newsletter.  The Newsletter should include the past months meeting notes, future meeting announcements, members news, president's message, short FM tropic article, and National ASMC program news.

This committee is responsible for taking photographs at luncheons, and other special events.  Responsible for gathering and submitting upcoming meeting information, past meeting photographs, and other pertinent information to the Redstone Rocket, local newspapers, local radio & TV stations, and the Armed Forces Comptroller as events happen.

 
Nominating

This committee is responsible for soliciting nominations for chapter officers and for conducting the annual election of officers.  The committee also solicits volunteers for committee chairs and committee members to pass along to President.  The President with the help of the Executive Board if he/she wishes to choose committee chairs.

 
Philanthropy

This committee is responsible for getting the silent auction items to National from our chapter for the National PDI.

 
Programs

This committee is responsible for obtaining speakers for the chapter monthly meetings from August - July, with the exception of our Christmas program and our picnic.  The Special Events Committee will handle those two events.  This committee handles the protocol aspects and other arrangements for the speakers.  These programs need to be set up as far in advance as possible, but at least 3 months ahead of time.  Speakers should be speaking on topics on Defense Financial Management or related topics.   Topics must be directly/significantly related to defense financial management.

This committee works closely with the facilities and attendance committees to ensure the success of the monthly meeting and to get information out to the membership in a timely manner.

 
Special Events

This committee is responsible for planning and executing the Chapter Christmas Luncheon and our annual Picnic.  These are highly anticipated and well-attended events and the committee ensures the success of these popular programs.

The Christmas Luncheon should be planned and 90% executed by the September - October time frame.  The committee will lock in the location, meal, and entertainment along with door prizes and other plans the committee wishes for the event.  Events may also have a theme, but it is not required.

The Picnic should be planned and 90% executed by the February - March time frame.  If planning an outside event for the picnic also have an inside location reserved for back up in case of bad weather.  The committee will lock in the location, meal, and entertainment along with door prizes and other plans the committee wishes for the event.  Events may also have a theme, but it is not required.

Training and Education

This committee is responsible for planning and hosting the Chapter's Mini Professional Development Institute (PDI) each year.  This is a complex endeavor requiring the committee to determine a theme, venue, program, and obtain speakers and presenters.  This is the showcase training event for the chapter each year.

The committee is also responsible for coordinating and planning additional Educational sessions (brown bags, seminars) on topics of inters to the members.

 
Webmaster

This committee is responsible for keeping the website current and regularly maintained.